For purchasing departments
Vendor setup, without the
Vendor setup, without the
three-week email chain.
Adding a new vendor usually means chasing someone for a W-9, then a COI, then a signed registration form. Everything you need is on this page. If your district or municipality has its own packet, send it over and we'll fill it out same week.
Documents are being finalized. The forms below aren't posted for download yet —
request them here or email cs@hvpromos.com and we'll
send them the same business day.
What we can send you
- Form W-9 — current, signed, with our EIN
- Certificate of Insurance — general liability, naming you as certificate holder and additional insured if required
- Vendor registration form — completed against your template
- Business details — legal entity name, DBA, address, remit-to
- References — other districts and municipalities we serve
- Bid and quote formats — line-itemed to match your RFQ
Tax exemption
If you're a school, district, municipality, fire company or qualifying nonprofit in New York, send us your Form ST-119.1 once. We keep it on file and tax comes off automatically at checkout from then on — you shouldn't have to remember to ask every time.
How you can pay
Purchase orderEnter the PO number at checkout and we invoice against
it. No card needed.
Net 30 termsOn approved accounts. Ask and we'll run it.
ACHNo processing fee over $500.
CardVisa, Mastercard, Amex, Discover.
Consolidated monthly invoicing is available if you'd rather have one statement than fourteen receipts.